The purpose of AMS Event Planning and Approval process is to ensure that all AMS groups can have support in the planning of their events, have fun, contribute, and be engaged, while also offer participants events where the safety of those involved is a priority.
An Event Form has been developed that guides Event Organizers to provide information about the planned details and execution of the event which is then used in the review of the event to determine compliance with both AMS risk management best practices and with university policies.
All AMS student-led groups must submit an Event Form. These groups include:
Once an Event has been approved your event is covered by the AMS General Liability Insurance Policy. Without this insurance coverage Event Organizers risk being financially responsible personally for claims that may arise.
The Social Issues Commission is officially launching the Social Issues Commission Event Certificates.
This program is for event planners, organizers, and coordinators to have assistance in planning their event for improving social responsibility, providing equitable spaces, and/or activism/advocacy/awareness associated with their events/programs. All while providing learning opportunities for everyone involved.
You will be guided through a variety of event planning options to improve in a variety of areas. With the three areas of certificates being:
Accessibility & Neurodiversity
Indigeneity & Reconciliation
Diversity & Inclusion
If you achieve all three you receive the golden certificate: The Equitable Event Certificate. When achieving any or all of these certificates you are awarded with incentives.
To book space in the JDUC and Queen’s Centre, use the SLC booking system: www.studentlifecentre.checkfront.com
To book lecture halls, classrooms, and other buildings on campus, please visit Queen’s Event Services and submit a room booking request form.
Link to Event Services: www.eventservices.queensu.ca
To book space within the Isabel Bader Performing Arts Centre, please visit here.
Phone: 613-533-6000, ext. 75822
To book space within the The Donald Gordon Hotel and Convention Centre, please visit here.
Set amidst Queen’s historic university campus, the Donald Gordon Hotel and Conference Centre provides a total executive learning environment including 15 conference and meeting spaces, 80 hotel rooms and professional hospitality services with packages designed to accommodate all your event requirements.