The Secretariat facilitates the governance operation, rules and policies of the AMS as they guide the direction of the society. The Secretariat oversees all matters concerning AMS Assembly, elections and referenda. The Secretariat Office is managed by the Secretary of Internal Affairs.

The Secretary of Internal Affairs is the manager of the Secretariat and the coordinator of Internal Affairs. They are responsible for overseeing Assembly, Elections, and Judicial Affairs. Additionally they are in charge of keeping policy updated and clear. They are a member of senior management and work with the AMS president to ensure that the AMS is practicing good governance.

The Board of Directors oversees all corporate and employee policies. Policies are monitored regularly by the Board’s subcommittees and revisions are approved by the entire Board as they are made. 

Our Policies

Government Policies

The AMS Assembly also presides over the Society policy documents and has full power, within the confines of the AMS Constitution, to create, alter and/or terminate any policy documents; and to deal with any reports, recommendations and/or conclusions of any groups, committees and organizations which fall within its purview. Every modification to policies or the AMS Constitution requires two majority votes at two successive AMS Assemblies. In effect, the Assembly acts as the legislative branch of the Queen’s undergraduate student government. The AMS Assembly has authority over the following Society governance documents:

AMS Constitution

The AMS Constitution is the primary governing document of the Society. It contains both the AMS mission and operating statements and broadly delineates the fundamental principles by which the Society is governed. Any part, section, subsection or paragraph of the constitution may only be amended following two readings held at two separate regular meetings of the Assembly.

Assembly Policy

Assembly Policy governs the rules, procedures and makeup of AMS Assembly. Along with outlining the roles of the speaker, scribe, and Secretary of Internal Affairs.

Clubs Policy

Clubs policy is the governing document for all AMS ratified Clubs. It outlines procedures for grants, new clubs, awards, and more.

Elections and Referenda Policy

Elections and Referenda Policy governs all AMS elections and is used to ensure a fair and transparent elections process. This policy supersedes faculty society elections policies in cases where Faculty Societies have no policy.

Rector Elections Policy

 Rector Elections Policy governs the election of the Rector. This purpose of this policy is to provide additional clarity and rules, as the Rector is elected by both the AMS and SGPS.

NAM Policy and Procedures

Outlines the scope, processes, and sanctioning that is used in AMS Non-Academic Misconduct. The AMS uses this policy to operate the Judicial Affairs Office and handles level 1 Student Code of Conduct Violations.

PIP Policy and Procedures

Outlines the scope, processes, and sanctioning that is used in AMS Policy Infringement Protocol. The AMS uses this policy to operate the Judicial Affairs Office and handles violations of AMS, and Faculty Society policy.

Principles and Positions

AMS principals & positions outlines the stances held by the AMS on different student facing topics.

Procedures Policy

Procedures policy governs the different awards that the AMS offers and the procedures surrounding new conferences.

Corporate Policies

The affairs of the Alma Mater Society of Queen’s University Inc., incorporated under the Corporations Act of Ontario, are governed by the By-Laws of the Alma Mater Society of Queen’s University, which may be amended by the Board, subject to approval at the Corporate Annual General Meeting (in March-April) or a Corporate Special Meeting (in November-December). The voting members of Assembly are also defined as the voting members of the corporation, and thus act as voting “shareholders” of the corporation at the two annual corporate meetings. 

Questions about the Corporate Policies can be directed to the chair of the Board of Directors at

AMS Inc. By-Laws

The AMS by-laws govern the affairs of Corporation incorporated under the Corporations Act of Ontario and the Canada Corporations Act.

AMS Board of Directors Policy Manual

The AMS Board of Directors Policy Manual contains the policies, guidelines and procedures that pertain to the operations of the AMS Board of Directors and to the AMS corporate services and financial activity that the Board oversees pursuant to fulfilling its role and obligations.

Student Activity Fee Policy

The purpose of this policy is to provide clear policy and procedures for the establishment, collection, administration, maintenance, and distribution of Student Activity Fees within the jurisdiction of the AMS. 

Hiring and Appointment Policy

This Policy is intended to apply to all positions offered by the Alma Mater Society of Queen’s University (AMS), including but not limited to, full-time and part-time paid positions either hourly waged, salaried, or commissioned, as well as volunteers. The purpose of this Policy is to be a proactive measure in ensuring equitable and fair hiring throughout the AMS. 

AMS Standards of Performance

The Standards of Performance is an overarching collection of summarized policies that provide employees with a clear understanding of AMS expectations, as well as the consequences for failing to meet those expectations. Please note that the Standards of Performance is designed as a guideline for employee reference, not as an exhaustive list of potential infractions.

Harassment Discrimination and Violence in the Workplace Policy and Program (HDV)

This Policy and Program is intended to:

  • Be a proactive measure to prevent harassment, discrimination, and violence in the workplace even if no one objects to the action(s), and/or comment(s).
  • Ensure that the AMS effectively addresses and responds to reports, complaints, and behaviours of harassment, discrimination, and/or violence in the workplace. Because management is ultimately responsible for worker health and safety, the AMS will take whatever steps are reasonable to protect employees/volunteers from harassment, discrimination, and violence from all sources.
  • Protect and promote human rights within the AMS and ensure that all those who hold a position in the AMS are aware that harassment, discrimination, and violence are unacceptable practices and are incompatible with the standards of the AMS.
  • Satisfy legal requirements and ethical responsibilities regarding harassment, discrimination, and violence in the workplace, including those of the Ontario Human Rights Code, the Employment Standards Act, and the Occupational Health and Safety Act.
Information Technology Policy

The purpose of this policy is to provide direction regarding the creation, storage and management of information and records at the Alma Mater Society of Queen’s University Incorporated (AMS). The policy will clarify responsibilities for all AMS staff with regards to protection of personal and corporate information, reduction of risk regarding loss or exposure of information, and access to information.

AMS Volunteer Policy and Procedures Manual

The purpose of this policy is to ensure that all volunteers within the AMS have a consistent and
accessible reference document to consult regarding conditions of their volunteer term. This policy outlines the relationship between the volunteer and the AMS throughout the duration of the volunteer’s term.
This document seeks to define the value of AMS volunteers and provide a single place for AMS participants to go for guidance on the treatment of volunteers once they have been hired.

Employee Policies

The Board of Directors provide Human Resources support to the AMS. This gives the Board exclusive jurisdiction over all AMS policy concerning personnel that receive remuneration for their involvement with the Society. Each of the individual policies are reflected in the Standards of Performance, which aims to give employees transparent, easy-to-access summaries. For the full context of any one policy, employees are encouraged to read the specific policy document of which they are concerned.

Questions about the Employee Policies can be directed to the Chair of the Board of Directors at

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