The Secretariat facilitates the governance operation, rules and policies of the AMS as they guide the direction of the society. The Secretariat oversees all matters concerning AMS Assembly, elections and referenda. The Secretariat Office is managed by the Secretary of Internal Affairs.
The Secretary of Internal Affairs is the manager of the Secretariat and the coordinator of Internal Affairs. They are responsible for overseeing Assembly, Elections, and Judicial Affairs. Additionally they are in charge of keeping policy updated and clear. They are a member of senior management and work with the AMS president to ensure that the AMS is practicing good governance.
The Board of Directors oversees all corporate and employee policies. Policies are monitored regularly by the Board’s subcommittees and revisions are approved by the entire Board as they are made.
The AMS Assembly also presides over the Society policy documents and has full power, within the confines of the AMS Constitution, to create, alter and/or terminate any policy documents; and to deal with any reports, recommendations and/or conclusions of any groups, committees and organizations which fall within its purview. Every modification to policies or the AMS Constitution requires two majority votes at two successive AMS Assemblies. In effect, the Assembly acts as the legislative branch of the Queen’s undergraduate student government. The AMS Assembly has authority over the following Society governance documents:
The AMS Constitution is the primary governing document of the Society. It contains both the AMS mission and operating statements and broadly delineates the fundamental principles by which the Society is governed. Any part, section, subsection or paragraph of the constitution may only be amended following two readings held at two separate regular meetings of the Assembly.
Assembly Policy governs the rules, procedures and makeup of AMS Assembly. Along with outlining the roles of the speaker, scribe, and Secretary of Internal Affairs.
Clubs policy is the governing document for all AMS ratified Clubs. It outlines procedures for grants, new clubs, awards, and more.
Elections and Referenda Policy governs all AMS elections and is used to ensure a fair and transparent elections process. This policy supersedes faculty society elections policies in cases where Faculty Societies have no policy.
Outlines the scope, processes, and sanctioning that is used in AMS Non-Academic Misconduct. The AMS uses this policy to operate the Judicial Affairs Office and handles level 1 Student Code of Conduct Violations.
Outlines the scope, processes, and sanctioning that is used in AMS Policy Infringement Protocol. The AMS uses this policy to operate the Judicial Affairs Office and handles violations of AMS, and Faculty Society policy.
AMS principals & positions outlines the stances held by the AMS on different student facing topics.
The affairs of the Alma Mater Society of Queen’s University Inc., incorporated under the Corporations Act of Ontario, are governed by the By-Laws of the Alma Mater Society of Queen’s University, which may be amended by the Board, subject to approval at the Corporate Annual General Meeting (in March-April) or a Corporate Special Meeting (in November-December). The voting members of Assembly are also defined as the voting members of the corporation, and thus act as voting “shareholders” of the corporation at the two annual corporate meetings.
The AMS by-laws govern the affairs of Corporation incorporated under the Corporations Act of Ontario and the Canada Corporations Act.
The AMS Board of Directors Policy Manual contains the policies, guidelines and procedures that pertain to the operations of the AMS Board of Directors and to the AMS corporate services and financial activity that the Board oversees pursuant to fulfilling its role and obligations.
The purpose of this policy is to provide clear policy and procedures for the establishment, collection, administration, maintenance, and distribution of Student Activity Fees within the jurisdiction of the AMS.
This Policy is intended to apply to all positions offered by the Alma Mater Society of Queen’s University (AMS), including but not limited to, full-time and part-time paid positions either hourly waged, salaried, or commissioned, as well as volunteers. The purpose of this Policy is to be a proactive measure in ensuring equitable and fair hiring throughout the AMS.
The Standards of Performance is an overarching collection of summarized policies that provide employees with a clear understanding of AMS expectations, as well as the consequences for failing to meet those expectations. Please note that the Standards of Performance is designed as a guideline for employee reference, not as an exhaustive list of potential infractions.
This Policy and Program is intended to:
The purpose of this policy is to provide direction regarding the creation, storage and management of information and records at the Alma Mater Society of Queen’s University Incorporated (AMS). The policy will clarify responsibilities for all AMS staff with regards to protection of personal and corporate information, reduction of risk regarding loss or exposure of information, and access to information.
The purpose of this policy is to ensure that all volunteers within the AMS have a consistent and
accessible reference document to consult regarding conditions of their volunteer term. This policy outlines the relationship between the volunteer and the AMS throughout the duration of the volunteer’s term.
This document seeks to define the value of AMS volunteers and provide a single place for AMS participants to go for guidance on the treatment of volunteers once they have been hired.
The Board of Directors provide Human Resources support to the AMS. This gives the Board exclusive jurisdiction over all AMS policy concerning personnel that receive remuneration for their involvement with the Society. Each of the individual policies are reflected in the Standards of Performance, which aims to give employees transparent, easy-to-access summaries. For the full context of any one policy, employees are encouraged to read the specific policy document of which they are concerned.