Welcome to AMS Clubs

Please note: Our website is currently being updated and may not contain the most accurate information. For the latest updates, be sure to check out our Instagram 🔗. For all Club related Documents please utilize our Link tree 🔗. For all club related supports, requests or inquiries, please submit a ticket to our helpdesk 🔗

Fun fact: AMS Clubs is the biggest club network at Queen’s University.

  • Banking & Funding
  • Club Executive Transition
  • Club Space Allocation
  • Conflict Management
  • Events & Opportunities
  • Training

Banking

Banking Overview

Opening a Bank Account

Eligibility
Only AMS Clubs can access and operate a club bank account.

To open an account:

  1. Fill out the New Bank Account Request Form
  2. Receive the bank letter within 7 business days via your AMS-approved email.
  3. Schedule an appointment with the bank and bring your student card, ID, and the bank letter

All new signing authorities must attend the appointment.

Note: Clubs are responsible for monthly fees, as they are separate from the Commission. Failure to follow this process, clubs cannot apply for grants and may face sanctions.

Changing Signing Authorities

Only AMS Clubs can access and operate a club bank account.

What does this mean
These are the individual(s) who have access to the Club bank account, who can sign cheques and will have access to the club debit card.

When would you do this?

  1. Transitioning your new signing authorities (at the end of the year)
  2. You want to add someone or remove someone as a signing authority

To transfer authority:

  1. Complete the Bank Signing Authority Amendments
  2. Receive the bank letter within 7 business days via your AMS-approved email.
  3. Schedule an appointment with the bank, bringing your student card, ID, and bank letter.

All New signing authorities must be present


Funding

Funding Eligibility
  • You must be AMS Club Ratified 
  • You must have opened an bank account with the authorization of the AMS 
  • All Student Groups are able to apply to applicable AMS financial supports. Just NOT AMS Club grants/bursaries 

See AMS Grants & Bursaries Policy for more information

AMS Clubs Grants & Bursaries Available

More information is on the grants and bursaries page

  • Club Experience Grant (Summer, Fall and Winter)
  • New Club Grant
  • Media and Promotion Bursary
Additional AMS Funding
  • CES Certificate
  • Equity Certificate
Banking Overview

Opening a Bank Account

Eligibility
Only AMS Clubs can access and operate a club bank account.

To open an account:

  1. Fill out the New Bank Account Request Form
  2. Receive the bank letter within 7 business days via your AMS-approved email.
  3. Schedule an appointment with the bank and bring your student card, ID, and the bank letter

All new signing authorities must attend the appointment.

Note: Clubs are responsible for monthly fees, as they are separate from the Commission. Failure to follow this process, clubs cannot apply for grants and may face sanctions.

Changing Signing Authorities

Only AMS Clubs can access and operate a club bank account.

What does this mean
These are the individual(s) who have access to the Club bank account, who can sign cheques and will have access to the club debit card.

When would you do this?

  1. Transitioning your new signing authorities (at the end of the year)
  2. You want to add someone or remove someone as a signing authority

To transfer authority:

  1. Complete the Bank Signing Authority Amendments
  2. Receive the bank letter within 7 business days via your AMS-approved email.
  3. Schedule an appointment with the bank, bringing your student card, ID, and bank letter.

All New signing authorities must be present

Club Conflict Processes

Removing a Club member

Grounds for Removal
A club member may be removed for reasons such as:

  • Violating Queen’s University policies or AMS regulations
  • Breaching the Clubs Policy or the club’s constitution
  • Misusing club funds without transparency

Removal Process
To remove a member, clubs must:

  • Use progressive steps before deciding removal
  • Hold a vote with 2/3 executive approval
  • Keep records (evidence, meeting minutes, agenda, etc.)
  • Notify execs at least 7 days before removal
  • Ensure the removal is not related to harassment, discrimination, or issues that must be handled by the University (e.g., under the Student Code of Conduct)

Notification & Appeal

  • Clubs must report removals to the Clubs Commissioner within 5 days
  • Members may appeal to the Clubs Commissioner within 5 days (decision is final)
  • Members may also appeal to Judicial Affairs within 30 days if removal procedures were not followed
Impeaching a Club Executive Member

If a club executive is impeached, they have 5 days to appeal to the Clubs Commission, challenging the reason and evidence.
If the impeachment process was not properly followed, appeals can also be submitted to Judicial Affairs, as per the AMS Judicial Policy.

Impeachment Requirements
To impeach an executive, the club must:

  • Pass a 2/3 majority vote from the executive committee
  • Provide supporting evidence (documents, receipts, personal accounts)
  • Record meeting minutes and agenda with attendees and absentees
  • Notify the executive team at least 7 days in advance of the vote
  • Ensure the reason is not related to harassment, discrimination, or other issues handled by the University (e.g., via the Student Code of Conduct)

Impeachment must focus only on failure to fulfill duties as outlined in the club’s constitution.

Changing Signing Authorities

Only AMS Clubs are eligible are permitted to access and operate a club bank account

  1. Fill out the Authority Transfer Bank Request Form: This is a letter you are rquired to have to initiate the transfer.
  2. You will receive your bank letter within 7 business days to the AMS approved email address.
  3. After receiving the bank letter: you will make an appointment with the financial institution, bring your student card, ID and bank letter. Each person is required to either make an appointment to validate your identity. You can do it separately or together.

Space Allocation

Space Allocation Overview

Club Spaces are allocated to clubs who want to store their belongings and further expand their operations. Club Spaces are dynamic and extremely competitive so even filling out the application may not guarantee you space

Space Allocation Process
  • Fill out a space Allocation process between April 1st – 14th
  • You’ll be emailed with your results at April 30th
  • You must sign a stewardship agreement before accessing your space.
Stewardship Agreement

The stewardship agreement outlines the rules and regulations when governing a space.

Club Executive Transition

Club Executive Transition Overview

It can feel pretty dauting, especially during the busy semester. Transitioning your club correctly is essential to maintain continuity and success.

  • Hire a New executive team
  • Ensure continuity with the bank statements
  • Obtain your ratification letter
Club Executive Transition Resources
  • Club Executive Hiring Procedure
  • Club Executive Transition Checklist for your reference.
  • Summer Executive Meetings with the Commissioner of Clubs

Club Executive Training

Events
  • Tri-Colour open house
  • Professional Development Day
  • Club Hiring Fair
  • Club Merch Market & Fundraiser
  • Club Caucuses
Discounts & Other Opportunities

Check back soon for discounts and other opportunities.

AMS Club Events & Opportunities

Events
  • Tri-Colour open house
  • Professional Development Day
  • Club Hiring Fair
  • Club Merch Market & Fundraiser
  • Club Caucuses
Discounts & Other Opportunities

Check back soon for discounts and other opportunities.


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