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AMS Club Registration process

Congrats on taking your first step toward becoming a student leader! This page will guide you through the steps to start and lead a club at Queen’s—giving you the tools to build community, share your passions, and make a real impact on campus. Feel free to explore the whole page or skip to the sections most relevant to you.

Deadlines

Fall 2025 Ratification
Winter 2026 Ratification
Re-Ratification Cohort A

Starting your Club

Success Milestones

  • Draft your constitution
  • Hire your executive team (minimum 5)
  • Keep a financial record 
  • Plan events
  • Build your membership

Club Supports for Un-Ratified Clubs

  • Ratification Workshops: Join interactive sessions where you’ll work through the ratification form step-by-step, ensuring everything is complete and ready to go.
  • Tri-Semesterly Club Hub Sessions: Join other prospective club leaders to brainstorm ideas, share advice, and have fun!

Club Ratification process

Now that you completed your first academic year as a club, you are ready to be ratified! Ratification allows you access to AMS resources such as funding, networking and more.

Success Milestones

  • Constitution
  • Operated for two academic semesters (fall and winter only)
  • 5 Executive members
  • 5 General members

Process

  • Get your documents ready before the ratification period begins.
  • Submit your full ratification package on time. Late submissions will not be accepted.
  • If your package passes the first review, you’ll be invited to an interview with the Clubs Commissioner and the Clubs Education & Policy Assistant Manager.
  • After your interview, the Clubs Advisory Committee will meet to review and decide on your application.
  • The final decision will be approved at AMS Assembly, usually during the November meeting or February meeting. 

Post Submission Success & Appeals

  • If you fall under the New Club Category: Please complete the new club transition checklist within 7 business days or book a meeting with the Commission of Clubs Team
  • If your club was re-ratified after missing re-ratification for less than two semesters: Please complete the amended-ratified club transition checklist within 7 days or book a meeting with the Commission of Clubs Team
  • If your club was denied ratification, you can appeal within 30 days

Re-Ratification

Re-ratifying your club is the bi-annual process of renewing your club’s official status with the AMS. It ensures your club stays active, compliant, and eligible for funding, space bookings, and other support.

  • Clubs will submit their re-ratification package before the deadline of their assigned group. Late submissions will not be accepted. Failure to complete the package may result in de-ratification.
  • Re-Ratification Workshops: Opportunities for club executives once a month to meet other club executives ask us questions and submit their packages.

De-Ratification

De-ratifying your club is the process of formally ending your club’s affiliation with the AMS. This can happen due to continued policy non-compliance or if remaining ratified no longer aligns with your club’s goals. Once de-ratified, the club loses access to AMS resources, funding, and support.

  • Submit your Club De-Ratification Request Form.
  • A club may be de-ratified for reasons outlined in the Clubs Policy.
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