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Statement of Voting Results Delay

January 30, 2013

KINGSTON, ON – It has come to the attention of the Alma Mater Society (AMS) Elections Team that the way in which the preferential voting system operates through the VoteNet provider may not align perfectly with balloting procedures as outlined in AMS Policy Manual 1, Section A, Part 4. Insofar as this problem only concerns preferential balloting, it only concerns elections in which more than two teams were on the ballot. This includes preferential ballots used in faculty and residence society elections. Pending a satisfactory resolution, the Chief Electoral Officer has decided to delay the release of the AMS Executive and Undergraduate Student Trustee elections. This ruling does not directly affect residence and faculty societies, as their Chief Electoral Officers must make their own ruling.

This problem was discovered midway through the 2013 Winter voting period, and all concerned parties were notified as soon as the voting period had ended. The problem in question concerns the way in which VoteNet processes preferential ballots. Under the voting system used this election, ranked teams or candidates are given a certain number of points for each rank they receive. This means, for example, that a team being ranked first would receive 3 ‘ballot points’, a team being ranked second would receive two ‘ballot points’ and a team being ranked third would receive one ‘ballot point’. Abstentions lead to zero points being awarded.

Because this does not necessarily reflect the exact wording of AMS elections policy, the CEO has made the decision to delay results until such a time that the issue is satisfactorily resolved.

This release will be followed by an announcement of AMS Referendum results in a timely fashion.

Please direct all questions or concerns on this matter to Caileigh Simpson, Chief Electoral Officer, at ceo@ams.queensu.ca or 613-533-6000 ext. 74851.

Please direct all media inquiries to Taylor Mann, AMS Communications Officer, at comm@ams.queensu.ca or (613) 533-6000 x 75850.

BACKGROUNDER 

Alma Mater Society (AMS) - http://www.myAMS.org

The central undergraduate student government at Queen’s University, the AMS represents over 14,200 students and is the oldest student government in Canada. The constituency is represented through 12 faculty and residence societies. The AMS Council, which is made up of a three-person executive, six commissioners, and three directors, oversees all day-to-day activities within the Society, including 14 corporate services and various government committees that address virtually all matters of student life at Queen’s.